Purchasing Coordinator

Pay is $25-$30/hour 1st shift. 6 month contract that can lead to a long-term hire.

The Purchasing Coordinator plays a pivotal role in supporting the purchasing department by performing administrative and coordination tasks that ensure efficient purchasing operations. This role involves maintaining accurate records, assisting in the procurement process, coordinating with suppliers, and providing general administrative support to the purchasing team.

• Primary duties/responsibilities
  • Maintain and update purchasing records, including purchase orders, contracts, and supplier information in the company’s database.
  • Assist purchasing personnel in sourcing suppliers, obtaining quotations, and preparing purchase orders (including sending to suppliers)
  • Coordinate with suppliers to ensure timely delivery of goods and resolve any issues or discrepancies in the ordering process. Includes tracking and expediting all open orders
  • Track and monitor supplier performance, including delivery times, pricing, and quality, and provide regular reports to the purchasing team.
  • Provide administrative support to the purchasing team, including managing correspondence, filing documents, running reports, and organizing meetings.
• Other duties and responsibilities:
  • Collaborate with the accounts payable team to reconcile purchase orders, invoices, and payments.
  • Prepare and process necessary documentation to obtain necessary approvals for purchasing activities.
  • Assist in conducting market research and analysis to identify potential new suppliers and evaluate existing supplier relationships.

• Proficient in using databases, and Microsoft Office Suite (particularly Excel).
• Strong attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently and prioritize tasks to meet deadlines.
• Ability to adapt and work efficiently in a fast-paced, dynamic environment.

• Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Required Education / Experience
High school diploma or prior work experience as a Purchasing Coordinator or relevant administrative role.
Preferred Experience

• Experience as a Purchasing Coordinator or in a similar role
• Proficiency in Microsoft Office Suite
• Strong organizational skills with the ability to prioritize tasks and handle multiple projects simultaneously.
• Strong verbal and written communication skills
• Excellent customer service skills
• Professional and possesses integrity
• SAP (Preferred Plus)

Required Competencies:

• Work Standards
• Data entry
• Continuous Improvement
• Initiating Action
• Adaptability
• Contributing to Team Success
• Continuous Learning
• Communication